Zoho People HRMS Implementation for Kohinoor Group
Connecting HR, recruitment, payroll, expense and analytics across a multi-entity workforce
One connected platform for Kohinoor Group
Kohinoor Group operates in the real estate and construction sector, with employees spread across multiple organisations and project sites.
HR, recruitment, payroll and expense processes were managed across multiple workflows, while management reports were prepared manually. NuageCX implemented a connected Zoho environment using Zoho People, Zoho Recruit, Zoho Payroll, Zoho Expense and Zoho Analytics, covering the employee lifecycle from recruitment and hiring to attendance, payroll, expense reimbursements and CEO dashboards. Payroll journal data was also integrated with SAP HANA through a one-way transfer. The result: payroll processing time was reduced from 8 days to 4 days, recruitment follow-ups were reduced through automation, and management gained consolidated reporting across 4 Zoho applications and 10 payroll organisations.
Growth outpaced manual processes
As Kohinoor Group grew, HR operations spread across multiple organisations and project sites became harder to manage.
Multi-site workforce management Employees working across multiple organisations and project sites, with no single system to manage them.
Attendance and employee lifecycle Coordinating attendance, onboarding, probation and exit processes across locations.
Recruitment and hiring workflow Requisition approvals and candidate communication needed streamlining.
Expense policy and approvals Grade-based expense policies and approval controls were difficult to enforce consistently.
Centralised payroll management Payroll data had to be consolidated from 10 separate organisations.
Management reporting and insights Reports were prepared manually, so management did not have current insights.
What we did, in five steps
Here's how we approached the project, step by step.
- 01
Zoho Recruit: recruitment and hiring automation
Requisition approvals and a customised screening-to-hiring pipeline. LinkedIn integration, job boards, candidate and vendor portals and Quick Apply. Automated notifications and workflows, with Recruit-to-People integration so hired candidates flow straight into HR.
- 02
Zoho People: employee lifecycle and HR operations
Biometric attendance at the head office and geo-restricted mobile attendance at project sites. Customised onboarding forms, declarations and HR verification. Performance appraisals, employee goals, training and learning management. Multi-stage probation reviews involving employees, managers and HR, plus an HR Desk for queries.
- 03
Zoho Payroll: payroll across 10 organisations
Payroll configured across 10 Kohinoor business entities, with salary components, deductions, incentives, bonuses and advances. Attendance and Loss of Pay data integrated from Zoho People for accurate salary calculation. EPF, ESIC, Professional Tax, Labour Welfare Fund and full and final settlements built in. Payroll journal data integrated with SAP HANA through a one-way transfer.
- 04
Zoho Expense: policy-based expense control
Multiple organisations linked to one Zoho People organisation, with eligibility-based employee synchronisation. Separate expense and advance approvals, policy-based auto-rejection and submission notifications. Customised categories, role-based access and mobile mileage tracking, with audit checks for receipts, mileage, unauthorised expenses and duplicate invoices.
- 05
Zoho Analytics: connected business intelligence
Zoho People, Recruit, Payroll and Expense data brought together with custom SQL tables and cross-application joins on employee ID, organisation, department and level. Customised dashboards with filters and drill-downs, and reports on headcount, employee additions, attrition, attendance, leave, recruitment, payroll, incentives and recognition, including CEO dashboards.
What changed for Kohinoor Group
50% Faster Payroll Processing
Reduced payroll processing time from 8 days to 4 days by integrating attendance and Loss of Pay data from Zoho People with configured payroll workflows across 10 business entities.
Automated Recruitment Workflows
Streamlined recruitment requisitions, candidate screening, approvals and notifications through Zoho Recruit, reducing manual follow-ups and improving coordination between recruitment and HR teams.
Streamlined Employee Lifecycle Management
Connected attendance, onboarding, probation reviews, performance management and exit workflows through Zoho People to simplify HR operations across multiple project locations.
Improved Expense Control and Compliance
Strengthened expense management through policy-based approvals, advance workflows, role-based access, mobile mileage tracking and automated audit checks for receipts and duplicate invoices.
Centralised HR Reporting Across 10 Organisations
Integrated data from Zoho People, Recruit, Payroll and Expense into Zoho Analytics, providing consolidated dashboards and insights into workforce, attendance, recruitment and payroll operations.
By bringing recruitment, HR, payroll, expense and analytics into one connected Zoho environment, Kohinoor Group now runs HR operations across 10 organisations and multiple project sites from a single system.
Payroll that took 8 days now takes 4, approvals follow policy automatically, and management sees current headcount, attendance, payroll and recruitment data in one place instead of waiting for manual reports. If your business runs HR and payroll across multiple entities or sites, we can help you do the same. Talk to our Zoho experts.
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